HPSSC Standard Operating Procedure (SOP) for the conduct of HPSSC Examinations (New)

HPSSC Standard Operating Procedure (SOP) for the conduct of HPSSC Examinations (New)

HPPSC Standard Operating Procedure (SOP) for the conduct of HPSSC Examinations (New)

Standard Operating Procedure for the conduct of HPSSC Examinations:-

1. The Students/ candidates and the accompanying parents may need to move in and out of State due to competitive / selection examinations. Hence, their movement has been facilitated by waiving off the condition of quarantine, if they exit or re-enter the State or vice-versa within a period of 72 hours by the Government (in the department of
Revenue)-Disaster Management Cell vide order No. Rev.(DMC) (C ) 20-2/2020-COVID19. The Admit Card issued by the examination authority shall be a valid document to enter and exit the State & no separate registration will be required by the student / candidate & the accompanying parent.

2 Entire examinations centre floors and walls, doors, gates, should be disinfected with Sodium Hypochlorite solution (1%) as per guidelines of department of Health Government H.P.

3 Fresh mask and gloves to be used by exam functionaries after staff verification is done.

4 Sanitizer bottles with dispenser should be arranged at the entry gate, examination rooms, staff/ observer room, etc. and should be replenished regularly.

5 All liquid handwash bottles / soap cakes should be replenished in restrooms and entry
gate whenever required.

6 Candidate seating area should be thoroughly sanitized (desk and the chair) after every

7 All the washrooms should be cleaned and disinfected with Sodium Hypochlorite solution
(1%) .

8 All door handles, staircase railing, lift buttons, etc should be disinfected.

9 Wheelchairs, if present at the examination centres, should be disinfected.

10 All the trash bins should be cleaned.

11 Staff verification and self- declaration as suggested below must be done as soon as they
report at the centre.

12 Exam functionary must submit self- declaration about health status.

a. Thermo gun temperature check must be done at staff entrance point.
b. If any Examination functionary fails to meet the self- declaration criteria, or thermo
gun check, he/ she will be asked to leave the examination centre immediately.
c. Exam functionary needs to wear the mask and gloves at all time.

13 Cleanliness and hygienic conditions as per safety and health advisories of the
concerned government departments are to be maintained at all time.

14 Downloading of ‘Arogya Setu’ App may be advised for every staff and candidate.
15 Avoid crowding at entry and exit points.

16 Senior staff should monitor the entry and exit. There should be proper marking with
at least 2 meter distance where candidates stand while waiting for opening of the
examination centre. Exit of candidates should permitted one by one.

17 Thermal Screening of candidates, wearing of face mask, Sanitizing of hands etc. be

18 The invigilators, while on duty, should be continuously wearing mask, and proper
hand gloves.

19 The candidates should be asked to sanitize their hands before and after signing the
Attendance sheet.

20 Candidates having symptoms of fever, cough and cold should be made to sit in a
separate room.

21 Hand washing stations with facilities of liquid soap should be made available so that
every student can wash her/ his hand frequently.

22 Keeping in view the physical distancing, institutions should have adequate room capacity to meet the proper seating arrangement for examination. Minimum distance between two students should be 2 meters.

23 Adequate arrangements for safe drinking water be made on the campus.

24 Adequate supply of water in toilets and for hand washing be ensured.

25 Dustbins must be cleaned and covered properly.

26 At the end of the daya. Used gloves and masks should be-disposed only in a pedal push covered bin at the
Examination Centre and outside the examination room/ hall.

b. Safely dispose off all used masks and gloves discarded at the examination centres or
outside the examination centre in trash bin bags at suitable place and as per standard
guidelines issued by health authority.
27 Maintain record of all exam functionaries.
a. Record of all exam functionaries will be maintained in the system for future reference
and traceability.
b. Invigilator records are maintained in the system through staff verification processes.

28 Name and number of other staff such as Housekeeping, Security Guards, etc will be

29 HPSSC will maintain the data base of candidates on the basis of attendance and
seating plan submitted by the Centre Supervisor.

30 Rooms-wise data base of candidates and staff on duty shall also be maintained.

HPSSC Standard Operating Procedure (SOP) for the conduct of HPSSC Examinations (New)


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Author: admin